Why do we have a privacy policy?

We want you to feel comfortable using our website and with the privacy of your personal information. This privacy policy is provided to inform you how we use and protect the information that you provide to us through this website and any other interaction with us.

As a data controller of your personal information, the GEM Road Safety Charity are committed to protecting and respecting your personal information. We promise to not sell your data and to give you ways to manage and review your contact preferences at any time.

What is covered in this privacy policy?

This privacy policy covers the collection and use of personal information from prospective, current or former applicants for grant funding from the GEM Road Safety Charity. It allows you know what happens to any personal information that you give to us, or any that we may collect from or about you. It applies to all instances where we collect your personal information.

What is not covered in this privacy policy?

Our privacy policy does not apply to the practices of companies that the GEM Road Safety Charity does not own or control, or to people that the Charity does not employ or manage.

There are links within our website to other websites owned and operated by third parties. These third parties have their own privacy policies and we recommend that you consider those when using their websites. We do not accept any liability or responsibility in terms of the privacy and security practices of these third party organisations and their websites.

Updates to our privacy policy

The GEM Road Safety Charity may amend this privacy policy from time to time to reflect changes in the law or our privacy practices. If we make any substantial changes in the way we use your personal information we will notify you by posting a prominent announcement on our website.

What personal information is collected?

The GEM Road Safety Charity is unable to process a grant application if you do not provide certain information to us. We therefore collect the following information from you when you apply for grant funding: name, address, email and telephone number. In addition, successful applicants will be required to provide their organisation’s bank details.  

We use tags and cookies to collect and track data on people browsing our website. This data includes basic information such as your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation. Most browsers allow you to reject all or some cookies. We cannot identify you from this information.

The cookies we use on our website can be found listed in our cookies policy.

How is the personal information used?

We only use your personal data in connection with the administration of applications from your organisation for grant funding.

How is the information shared or disclosed?

The GEM Road Safety Charity will not ordinarily share your personal details with any third parties. In some limited circumstances, we may be legally required to share certain personal data, including yours, if we are involved in legal proceedings, complying with our legal obligations, a court order of instructions of a government authority.

Applications for grants are shared with members of GEM Motoring Assist’s Executive Council. Except for your organisation’s name, all applications shared with the Executive Council are anonymized.

How is the information kept safe?

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How long do we keep your personal information?

We will keep your personal information for as long as we have reasonable business needs, which includes managing our ongoing relationship with you. Thereafter we will keep your personal information in line with legal and regulatory requirements or guidance.

How to get a copy of your personal information

You have the right to receive a copy of the personal information we hold about you at any time. Please contact us in writing at GEM Road Safety Charity, Station Road, Forest Row, East Sussex RH18 5EN or email charity@motoringassist.com.

How to object to the use of your personal information

You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.

There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.